soa.hargroveinc.comHargrove SOA Media Services

Toggle navigation Order Show ServicesCareers Press RoomContact Us Related Links IX Summit of the Americas Hargrove Contact Us SOA Media Logistics Team SummitMedia@state.gov General Questions SOAMediaServices@hargroveinc.com 240.726.3848 Cabling / Electrical Questions SOACablingElectrical@hargroveinc.com 909.917.1671 IX Summit of the Americas Media Workspace Location Los Angeles Convention Center 1201 S. Figueroa Street Los Angeles, CA 90015 Order Submission Deadline: Monday, May 23, 2022 ORDER MEDIA WORK AREASSERVICES READY TO ORDER? Access Hargrove's Online Ordering: Login information will be distributed via an email. If you did not receive an email, please contact Hargrove SOA Media Services at SOAMediaServices@hargroveinc.com or 301.232.6853. Important DatesInformation Media Access / Set-Up Press Filing Center Hours Media Tear-Down / Move-Out Advance Shipments Direct Shipments SOA Contacts Sunday, June 5 Pool / Pre-Authorized Media Access Monday, June 6 Pool / Pre-Authorized Media Access NOTES: Build times begin at 8:00 AM. Access hours are 8:00 AM to 4:00 PM. Access hours are subject to change. Overtime rates will be in effect Monday–Friday from 4:30 PM to 8:30 PM. Double time rates apply Monday – Friday from 8:30 PM to 8:00 AM and beginning 8:30 PM Friday until 8:00 AM (ie all day Saturday - Sunday.) Wednesday, June 8 7:00 AM to 7:00 PM Thursday, June 9 7:00 AM to 7:00 PM Friday, June 10 7:00 AM to 7:00 PM Saturday, June 11 All spaces must be cleared by 12:00 PM Outside carriers must be checked in by 9:00 AM NOTES: Access hours are 8:00 AM to 4:00 PM. Access hours are subject to change. Overtime rates will be in effect Monday–Friday from 4:30 PM to 8:30 PM. Double time rates apply Monday – Friday from 8:30 PM to 8:00 AM and beginning 8:30 PM Friday until 8:00 AM (i.e. all Saturday – Sunday). Advance shipping begins Monday, May 2 at 9:00 AM and ends Tuesday, May 31 at 4:00 PM. Advance shipping address: (Your Company NameWorkspace) IX Summit of the Americas c/o Hargrove TForce Freight c/o Crane FreightCartage 8721 Merrill Avenue Chino, CA 91710 Advance Warehouse Receiving Hours: Monday – Friday, 9:00 AM to 4:00 PM NOTE: Monday, May 30 is a holiday and the advance warehouse will be closed. Print Advance Shipping Labels Request a Hargrove Shipping Quote Shipments are to contain no items on the USSS prohibited items list. Material Handling is billed by the hundredweight, or per CWT, with a 2 CWT minimum. When computing material handling costs, remember to round up to the next hundred pounds. Each delivery to the dock constitutes a shipment, and is billed accordingly. Shipments received without weight tickets will be weighed and charged special handling rates. Special handling rates also apply to shipments requiring additional or double handling, including pad-wrapped, unskidded and double-stacked shipments; side-door, constricted-space and/or ground-level unloading, and oversized crates. Advance shipments received after Tuesday, May 31 at 4:00 PM may be subject to a late-to-warehouse and/or truckdriver fee to move late-received materials to the event site. Total” cost is an estimate. Billing will be based upon the actual weight of each shipment. Any freight received at the Advance Warehouse or Direct to Show Site will be subject to 100% of Material Handling Fees outlined in this manual. Direct shipping will begin on Sunday, June 5 at 8:00 AM. Direct shipping address: (Your Company NameWorkspace #) IX Summit of the Americas c/o Hargrove Los Angeles Convention Center 1201 S. Figueroa Street Los Angeles, CA 90015 Print Direct Shipping Labels Request a Hargrove Shipping Quote Shipments are to contain no items on the USSS prohibited items list. Material Handling is billed by the hundredweight, or per CWT, with a 2 CWT minimum. When computing material handling costs, remember to round up to the next hundred pounds. Each delivery to the dock constitutes a shipment, and is billed accordingly. Shipments received without weight tickets will be weighed and charged special handling rates. Special handling rates also apply to shipments requiring additional or double handling, including pad-wrapped, unskidded and double-stacked shipments; side-door, constricted-space and/or ground-level unloading, and oversized crates. Advance shipments received after Tuesday, May 31 at 4:00 PM may be subject to a late-to-warehouse and/or truckdriver fee to move late-received materials to the event site. Total” cost is an estimate. Billing will be based upon the actual weight of each shipment. Any freight received at the Advance Warehouse or Direct to Show Site will be subject to 100% of Material Handling Fees outlined in this manual. SOA Media Logistics Team SummitMedia@state.gov General Questions SOAMediaServices@hargroveinc.com 240.726.3848 Cabling / Electrical Questions SOACablingElectrical@hargroveinc.com 909.917.1671 General Show Information General Information General Information Union RulesRegulations TermsConditions Additional Vendors / Services Internet Services - Smart City Additional Links Additional links to Hargrove services: ORDER BOOTH FURNISHINGSSERVICES REQUEST A HARGROVE LOGISTICS...